If your work requires you to manage a large amount of email with attached files in Microsoft Outlook, you will want to try using OutlookAttachView. This application will scan every message that appears in your Microsoft Outlook folders, and then it displays a list of each attached file that it finds.
OutlookAttachView enables you to quickly see all of your attachments at a glance. You can click on one or more of the attachments to select them, and then save them into whatever folder you specify. This is particularly helpful when you have a lot of email about a single subject or from a particular sender that you want to keep organized in a single folder. You can also easily get rid of large attachments that you didn’t want to receive, freeing up vital disk space for files that you are interested in keeping. What’s more, you can save the OutlookAttachView list of attachments as a file saved in such formats as XML, HTML, text and CSV.
This application is small and simple to use. You don’t have to go through a lengthy installation process or add more dll files. Instead, simply run OutlookAttachView.exe, the application’s executable file.
For people who only use one profile in Microsoft Outlook and whose profile is not protected by a password, you can run OutlookAttachView without launching Microsoft Outlook. OutlookAttachView is able to scan your Outlook mailbox from your current profile. If multiple profiles are in use or if you have password protection, it’s a good idea to launch Outlook in the profile you desire before you start using OutlookAttachView to scan your email messages for attachments.
Sometimes you may initiate a scan with OutlookAttachView, only to realize that you need to access your email immediately. In such cases, simply select “Stop” from the application menu to disable the scan. Later, you can pick right back up in your search for attachments.
Once the scanning is complete, use the “Copy Selected Files To” command in OutlookAttachView to move specified attachments to your desired folder. Alternately, use the “Delete Selected Attachments” command to get rid of the files that you no longer want. Note that when you use the “Delete” option, it only removes the attachments. The emails themselves are retained in your Microsoft Outlook mailbox.
Windows 2K / XP / Vista / Vista64 / 7 / 7 x64